HR Staff (HR Managemet - Project)
Division Summary:
At OIST, the HR Division offers comprehensive assistance to staff throughout their entire employment journey, from initial enrollment to exist. Comprised of four distinct sections, each with a unique focus (Recruitment & Training, Assignment, Labor Affairs, and Salary & Attendance Management), the HR Management Section is dedicated to essential HR responsibilities, including social insurance, salary disbursements, and attendance management.
Position Summary：
We are seeking a highly organized, proactive, and tech-savvy individual to join our team in HR Management with a focus on integrating IT and AI solutions. In this role, you will manage various HR operations and contribute to key projects aimed at improving efficiency, compliance, and employee satisfaction within the organization. Your expertise in IT and AI will be essential in driving innovation and leveraging technology to enhance HR processes.
This role offers the opportunity to make a significant impact on HR operations and contribute to the success of key projects that drive organizational growth and employee engagement. If you are a proactive and driven individual with a passion for HR, project management, and technology, we encourage you to apply.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Project Management:
- Participate in HR-related projects from initiation to completion.
- Assist in developing project plans, timelines, and resource allocation in collaboration with stakeholders.
- Coordinate project activities, meetings, and communications to keep all stakeholders informed and engaged.
- Evaluate project results and identify opportunities for continuous improvement in HR operations and processes.
- IT and AI Integration:
- Identify opportunities to incorporate IT solutions and AI processing to enhance HR operations and project management.
- Collaborate with IT teams to implement and maintain HR technologies and systems.
- Analyze HR data using AI tools to provide insights and support data-driven decision-making.
- Stay updated with the latest trends and advancements in HR technology and AI to propose innovative solutions.
- HR Operations Management:
- Execute day-to-day HR operations, including but not limited to employee onboarding, offboarding, payroll processing, benefits administration, and employee data management (role assignment determined by experience and organizational demand).
- Ensure compliance with company policies, procedures, and regulatory requirements related to HR operations.
- Handle employee inquiries and provide assistance on HR-related matters.
- Collaborate with cross-functional teams to streamline HR processes and improve overall operational efficiency.
- Maintain accurate HR records and generate reports as needed for analysis and decision-making.
(Required)
- Experience in project management, including developing and executing project plans.
- Knowledge and experience in IT systems and AI applications, ideally in an HR context.
- Ability to analyze data and generate actionable insights using AI tools.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong analytical and problem-solving skills with attention to detail.
- Excellent communication and interpersonal skills with the ability to collaborate effectively across teams.
- Proficiency in MS Office Suite (particularly Excel, Word, and PowerPoint).
- Business-level Japanese and English with high communication skills.
(Preferred)
- Certification in HR (e.g., SHRM, HRCI) or project management (e.g., PMP, PRINCE2)
Expected Annual Salary: 3,500,000 - 6,500,000 yen
*This amount represents the expected annual salary range for this position, which will be determined based on your experience and skills in accordance with the OIST Employee Compensation Regulations.
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
* Please be sure to indicate where you first saw the job advertisement.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, fixed term appointment for 2 years. Contract initially with 3-month probationary period (inclusive). This contract may be renewed by taking into consideration the performance evaluation, conduct, and behavior of the Employee and OIST’s financial and other circumstances.
Scheduled Working hours: 9:00 – 17:30
Rest period: 12:00 – 13:00
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)
Holidays:
Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave:
Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave