HR Operations Associate
We are seeking a highly organized and proactive individual to join our team in HR Management. In this role, you will manage various HR operations and contribute to key projects aimed at improving efficiency, compliance, and employee satisfaction within the organization.
This role offers the opportunity to make a significant impact on HR operations and contribute to the success of key projects that drive organizational growth and employee engagement. If you are a proactive and driven individual with a passion for HR, project management, and technology, we encourage you to apply.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
HR Operations Management:
- Execute day-to-day HR operations, including but not limited to employee onboarding, offboarding, payroll processing, benefits administration, and employee data management (role assignment determined by experience and organizational demand).
- Ensure compliance with company policies, procedures, and regulatory requirements related to HR operations.
- Handle employee inquiries and provide assistance on HR-related matters.
- Collaborate with cross-functional teams to streamline HR processes and improve overall operational efficiency.
- Maintain accurate HR records and generate reports as needed for analysis and decision-making.
Project Management:
- Participate in HR-related projects from initiation to completion.
- Assist in developing project plans, timelines, and resource allocation in collaboration with stakeholders.
- Stay updated with the latest trends and advancements in HR technology and AI to propose innovative solutions.
- Coordinate project activities, meetings, and communications to keep all stakeholders informed and engaged.
- Evaluate project results and identify opportunities for continuous improvement in HR operations and processes.
(Required)
- Business-level Japanese and English with high communication skills.
- Experience in project management, including developing and executing project plans.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong analytical and problem-solving skills with attention to detail.
- Excellent communication and interpersonal skills with the ability to collaborate effectively across teams.
- Proficiency in MS Office Suite (particularly Excel, Word, and PowerPoint).
(Preferred)
- Experience in HR Operations and understanding in Japan’s labor law system.
- Experience with ERP software.
- Background in information technology or a related field.
Expected Annual Salary: 3,500,000 - 5,000,000 yen
*This amount represents the expected annual salary range for this position, which will be determined based on your experience and skills in accordance with the OIST Employee Compensation Regulations.
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Remote Work system
- Cover letter in English or Japanese is required
- Curriculum vitae in English or Japanese is required
- Names and contact information of 3 referees, one of which should be a previous employer, will be required if the Applicant is selected for an interview.
* Please be sure to indicate where you first saw the job advertisement.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications. OIST Privacy Policy
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities
- (Information Disclosure – 10. Others – 6. OIST Rules for Concurrent Appointment).
- Further details about the University can be viewed on our website
Full-time, fixed term appointment for 2 years. Contract initially with 6-month probationary period (inclusive). This contract may be renewed by taking into consideration the performance evaluation, conduct, and behavior of the Employee and OIST’s financial and other circumstances.
Scheduled Working hours: 9:00 - 17:30
Break: 12:00 - 13:00
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)
Holidays
Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave
Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave
We thank all those who apply but only those selected for further consideration will be contacted.