Academic Human Resources Staff
We are looking for a new member of the Academic Human Resources to support our world-leading research activities.
Working closely with faculty and the Research Unit Administrator (RUA), this role will be responsible for a wide range of tasks in support of research activities, with a focus on supporting the recruitment process, contract management, and annual evaluation process.
Not only will you be able to use your excellent coordination skills and attention to detail to contribute to the smooth running of research activities, but you will also have a valuable opportunity to develop your career in organizational and human resource management while deepening your expertise in a diverse and international environment.
In this role, you will have plenty of opportunities for growth and an environment where you can aspire to progress. Why not build on your experience and aim even higher with new challenges?
We welcome those with HR experience as well as those who are eager and willing to take on new challenges in new areas.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Support for the management of the research unit
- In collaboration with faculty members, propose the best responses and solutions to the needs and challenges of the research units.
- Build and maintain good relationships with faculty and Research Unit Administrators (RUAs), coordinating and assisting to optimize the research environment.
- Management of new recruitment procedures
- Facilitate hiring new research unit members in collaboration with faculty and Research Unit Administrators (RUAs).
- Support in setting salary amounts under the University's salary policy.
- Confirmation of documents required for new hiring and management of the approval process.
- Committee operation
- Arrangement for Research Staff Appointment Committee (RSAC).
- Prepare meeting materials, schedule meetings, and prepare meeting records.
- Contract management
- Contract execution and renewal management for faculty and research unit members.
- Contractual deadline management and proper record keeping.
- Support for annual evaluations
- Coordinate the annual evaluation process, and collection of evaluation-related data.
- Coordination of the entire evaluation process.
- Participation in Human Resource management projects
- Participate in projects that support Human Resource strategies, such as salary range review and career development.
- Contributing to business improvement and the creation of new systems.
(Required)
- Experience in coordinating and managing business operations.
- High communication skills and the ability to work smoothly with all parties involved.
- Ability to effectively manage, prioritize, and execute multiple tasks.
- Ability to work accurately and with attention to detail.
- Business-level Proficiency in Japanese and English. (written and spoken)
- Ability to manage data and prepare documents using MS Office. (in particular Excel and Word)
- Practical problem-solving Skills.
- Working Experience related to Human Resources.
(Preferred)
- Experience related to the job description. (e.g., recruitment, Human Resources, contract management, etc.)
The type of person we are looking for:
- Willingness to work in an international environment.
- Ability to work in a team and put the team's success first.
- Flexible with attention to detail.
Expected Annual Salary: 3,900,000 - 7,300,000 yen
*This amount represents the expected annual salary range for this position, which will be determined based on your experience and skills in accordance with the OIST Employee Compensation Regulations.
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Remote Work system
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
* Please be sure to indicate where you first saw the job advertisement.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications. OIST Privacy Policy
- Recruiting Organization: Okinawa Institute of Science and Technology School Corporation
- Prevention of Passive Smoking: No smoking indoors
- Please view our policy for rules on external professional activities (Information Disclosure – 10. Others – 6. OIST Rules for Concurrent Appointment).
- Further details about the University can be viewed on our website
Full-time, fixed term appointment for 2 years. Contract initially with 6-month probationary period (inclusive). This contract may be renewed by taking into consideration the performance evaluation, conduct, and behavior of the Employee and OIST’s financial and other circumstances.
Scheduled Working hours: 9:00 – 17:30
Rest period: 12:00 – 13:00
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)
Holidays
Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave
Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave