Board of Governors - Committees

Steering Committee

Chair

• Cherry Murray

Members

• Curtis Callan
• Rita Colwell
• Serge Haroche
• James Higa
• Jesper Koll
• Ryoji Noyori

Charter

A. Purpose
The Steering Committee shall expedite the responsibilities of the BOG, including calling ad hoc meetings to make urgent decisions between BOG meetings.

B. Organization
The Steering Committee is a standing committee of the BOG chaired by the Chair of the BOG, whose members are appointed by the Chair of the BOG.

C. Meetings
The Steering Committee meetings are called by the Chair as necessary to carry out the duties of the corporation. However, the Steering Committee will have a meeting at least twice per year immediately before the regular on-site participation BOG meetings and will present a report at the BOG meeting.

D. Authority and Responsibilities
The authorities and responsibilities of the Steering Committee shall include the following:

1. Nomination of candidates for the BOG, BOC and Auditors
2. BOG member orientation
3. BOG member performance evaluation
4. Performance assessment; searches and contracts of the Officers of the Corporation, which includes President/CEO, Vice CEO, and Auditors
5. Agendas of BOG meetings

E. Key Leadership Support
The President/CEO and Vice CEO shall support the Steering Committee along with any Corporation leaders as appropriate.

Business and Finance Committee (BFC)

Chair

• Jesper Koll

Members

• Serge Haroche
• Motoko Kotani
• Cherry Murray (ex-officio)
• James Higa
• Monte Cassim
• Yasushi Kawakami

Charter

A. Purpose
The Business and Finance Committee shall assist the Board of Governors in fulfilling the board’s oversight and monitoring of the corporation and in evaluating and recommending changes to policies, practices and procedures, including long term planning, capital expenditures budget, annual operating budget, building cost estimates and investments.

B. Organization
The Business and Finance Committee is a standing committee of the BOG whose Chair and members are appointed by the Chair of the BOG.

C. Meetings
The Business and Finance Committee will have a meeting twice per year immediately before the regular on-site participation BOG meetings and will present report at the BOG meeting. The Chair of the Business and Finance Committee may also call ad hoc meetings of the Committee as needed.

D. Key Leadership Support
The Business and Finance Committee shall be supported by the Secretary General, the Vice President for Financial Management, the Vice President for Buildings and Facility Management and any other Corporation leadership as appropriate.

Academic and Research Committee (ARC)

Chair

• Curtis Callan

Members

• Motoko Kotani
• VijayRaghavan Krishnaswamy
• Cherry Murray (ex-officio)
• Ryoji Noyori
• Akira Yoshino
• Ben L. Feringa

Charter

A. Purpose
The Academic and Research Committee shall assist the Board of Governors in its responsibility for the rules for management and institutional performance in academics and research, and shall have the responsibility for reviewing academic affairs and research, including selection and promotion of faculty.

B. Organization
The Academic and Research Committee is a standing committee of the BOG, whose Chair and members are appointed by the Chair of the BOG.

C. Meetings
The Academic and Research Committee will have a meeting twice per year immediately before the regular on-site participation BOG meetings and will present a report at the BOG meetings. The Chair of the Academic and Research Committee can also call ad hoc meetings of the Committee as needed.

D. Key Leadership Support
The Committee will be supported by the Provost, the Dean of the Graduate School, the Dean of Research and the Dean of Faculty Affairs.

Audit and Compliance Committee (ACC)

Chair

• Cherry Murray

Members

• Curtis Callan
• Hiroyuki Fujita
• James Higa

Charter

A. Purpose
The Audit and Compliance Committee shall assist the board in providing oversight of policies, practices and issues related to financial statements of the university, internal controls and compliance, risk management, and internal and external audits.

B. Organization
The Audit and Compliance Committee is a standing committee of the BOG whose Chair and members are appointed by the BOG Chair.

C. Meetings
The Audit and Compliance Committee will have a meeting twice per year immediately before the regular on-site participation BOG meetings and will present a report at the BOG meeting. The Chair of the Audit and Compliance Committee can also call ad hoc meetings of the Committee as needed.

D. Key Leadership Support
The Audit and Compliance and Risk Committee shall be supported by the Secretary General, the Auditor, the Compliance Office, and any other key personnel of OIST as appropriate.

Self-Sustaining Development of Okinawa Committee (SDO)

Chair

• Rita Colwell

Members

• Monte Cassim
• Senapathy Gopalakrishnan
• Cherry Murray (ex-officio)
• Yasushi Kawakami

Charter

A. Purpose
Self-Sustaining Development of Okinawa Committee shall assist the BOG in oversight of all activities of the Corporation related to the self-sustaining development of Okinawa.

B. Organization
The Self-Sustaining Development of Okinawa Committee is a standing committee of the BOG whose Chair and members are appointed by the Chair of the BOG.

C. Meetings
The Self-Sustaining Development of Okinawa Committee will have a meeting twice per year immediately before the regular on-site participation BOG meetings and will present a report at the BOG Meeting. The Chair of the Self-Sustaining Development of Okinawa Committee can also call ad hoc meetings of the Committee as needed.  When appropriate, the Committee may hold joint meetings with the Sustainable Development for Okinawa Committee of the Board of Councilors, which provides advice to the CEO and the BOG on these activities.

D. Authority and Responsibilities
The authorities and responsibilities of the Self-Sustaining Development for Okinawa Committee shall include oversight of the Corporation rules, regulations and activities related to technology transfer: including intellectual property, income assignment, equity management, personnel policies and joint activities.

E. Key Leadership Support
The Sustainable Development for Okinawa Committee shall be supported by the Executive Vice President for Technology Development and Innovation and other key personnel of OIST as appropriate.

External Funding Development Committee (EFD)

Chairs

• Cherry Murray

Members

• Rita Colwell
• Senapathy Gopalakrishnan
• VijayRaghavan Krishnaswamy
• James Higa
• Jesper Koll
• Hiroyuki Fujita

Charter

A. Purpose
The External Funding Development Committee shall assist the BOG in providing oversight of the Corporation’s strategy, plans and efforts to obtain external funding (funding other than direct subsidy.)

B. Organization
The External Funding Development Committee is a standing committee of the BOG whose Chair and members are appointed by the BOG Chair.

C. Meetings
The External Funding Development Committee will have a meeting twice per year immediately before the regular on-site participation BOG meetings and will present a report at the BOG meeting. The Chair of the External Funding Development Committee can also call ad hoc meetings of the Committee as needed. When appropriate the Committee may hold joint meetings with the Business and Finance Committee.

D. Key Leadership Support
The CEO, Vice CEO and Dean of Research shall support the External Funding Development Committee.