Procurement Staff
The Procurement and Supplies Section is responsible for the procurement of goods and services such as research equipment, materials, and office supplies, as well as the process of properly handling domestic and international travel expenses for assignees and faculty members. As a university that receives most of its operating funds from public sources, the Procurement Section is accountable to the taxpayers, and therefore, in order to fulfill its duties in compliance with laws and rules, the Section strives daily to ensure that the procurement and travel expense processes are efficient and timely, as befits a world-class university.
This position reports to the Purchasing Team Leader under the Procurement and Supplies Section Senior Manager and is primarily responsible for the procurement of goods and services and related duties.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
1. Confirmation of purchase requests, placement of orders with vendors, and resolution of contracts (including handling of contracts in English)
2. liaison and coordination with procurement requesting departments and external parties
3. general operation and input of accounting system
4. management and operation of the university's insurance program 5. other related coordination duties
5. Other related coordination tasks.
In the future, the successful candidate will be assigned to a procurement, budgeting, or accounting-related function within the Finance Division, with the goal of becoming an OIST finance professional.
(Required)
- At least 3 years of experience in procurement, accounting, or general affairs
- Experience in handling ERP (integrated business system)
- Excellent interpersonal and communication skills in Japanese and English and the ability to handle tasks (accurately and quickly)
- Intermediate computer skills (Microsoft Office, etc.)
- Business level English skills (TOEIC 700 approx.)
(Preferred)
- Experience in import/export business
In accordance with the OIST Employee Compensation Regulations
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
* Please be sure to indicate where you first saw the job advertisement.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Term: Full-time, Non-fixed term appointment.
Contract initially with 6-month probationary period (inclusive)
Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month