Financial Management Division Assistant
The Finance Division Assistant reports to the Vice President for Finance and provides administrative and coordinating support to the division, while assisting with tasks such as the budget section.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Spport the Vice President in his/her administrative duties by cooperating and coordinating with the sections within the Finance Division and with the staff of other divisions.
- Pepare and maintain materials for senior level staff meetings, prepare and maintain minutes, and follow up on meeting decisions.
- Sheduling meetings and appointments for the Vice President and Section Managers.
- Pioritize and follow up on requests sent to the Vice President.
- Aranging and coordinating the Vice President's visits to external VIPs in advance, as well as arranging travel arrangements for Finance Division members.
- Asist the Budget Section, under the direction of the Vice President, as needed, with section duties, including budget management.
- Oher duties as assigned by the Vice President.
(Required)
- College degree or higher
- At least 5 years of administrative experience
- Native level Japanese and advanced business level English (TOEIC score 750 or above)
- Excellent computer skills including MS Office (Word/Excel/Power Point/Outlook)
- Excellent time management skills
- Excellent interpersonal skills
- Ability to work amicably in complex and conflicting situations
(Preferred)
- Eperience working in Japan and overseas
- Eerience in financial affairs (budgeting, accounting, procurement)
Expected Annual Salary: 3,900,000 - 7,300,000 yen
*This amount represents the expected annual salary range for this position, which will be determined based on your experience and skills in accordance with the OIST Employee Compensation Regulations.
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Cover letter in English required. Japanese version required only for Applicants whose native language is Japanese.
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
- Names and contact information of 3 referees, one of which should be a previous employer, will be required if the Applicant is selected for an interview.
* Please be sure to indicate where you first saw the job advertisement.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, fixed term appointment for 1-2 years. Contract initially with 6-month probationary period (inclusive).
Flextime (core time 10:00-15:00) 7.5hrs per day (Multiplied by prescribed working days per month)