Risk Manager
Reporting to the Secretary General (SG), the Risk Manager is delegated the SG's authority and responsibility regarding risk management and business continuity under emergencies.
The Office of the Secretary General where the Risk Manager belongs, supports the Secretary General in providing oversight and coordination of all non-academic administrative matters and is responsible for Risk Management.
This position is funded by the J-PEAKS Grant, which was approved by the Japan Society for the Promotion of Science (JSPS).
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Diagnose the structure and operation of the current OIST Risk Management Framework (RMF) to identify possible deficiencies and refine the framework to address such deficiencies
- Promote and monitor the operation of OIST RMF, giving advice to and interacting actively with the Executives responsible for the management of each risk, recommend the priorities in risk management to OIST upper management from time to time, and proactively revise its Risk Matrix and Risk Management Plan, through consultation with Executives and deliberations in the Risk Management Committee
- Provide regular training on the RMF to the OIST community
- Serve as the Secretary of the OIST Risk Management Committee
- Assess the current OIST Business Continuation Plan Library to develop and implement the revision plan for easier-to-understand content and simpler structure while maintaining its effectiveness
- Plan and conduct various emergency response drills and further refine OIST emergency response capabilities.
- Provide advice to Executives on the matters related to crisis management in each Division
- Serve as the Emergency Response Coordinator, including:
- Taking the lead in the initial response to natural disasters, such as disseminating information on approaching typhoons and tsunami warnings.
- Designing and implementing a safety confirmation tool. Review the tool's configuration and operation to redesign its implementation based on communication channel characteristics and tool structure.
- Coordinate with local police (excluding matters related to VIP protection), fire department, and other agencies related to disaster and crisis management.
- Support the Research Integrity Committee’s investigation capability
(Required)
- Experience in developing risk matrices and plans, and managing organizational risks based on them.
- Knowledge of risks that any institution may encounter, as well as risks specific to academic and research institutions, including new types of risks related to research integrity/security that may arise with the increasing internationalization of research activities
- Ability to communicate adequately in oral Japanese with the police, fire department, and other public safety agencies during normal and emergency situations.
- Ability to communicate effectively in English, both orally and in writing, with Executives and other stakeholders within the University.
- Ability to independently compile lengthy English documents such as Business Continuity Plans (BCP).
- Ability, attitude, and aspiration to willingly engage in two-way communication with Executives and other various stakeholders within the university and create a proposal that will gain as much buy-in as possible.
- Willingness to actively learn new things by utilizing OIST standard communication and IT tools in our operations
(Preferred)
- Experience in risk management in academic and research institutes
- Qualifications of Fire and Disaster Prevention Managers. If you do not have the qualifications, it is expected that you obtain them as soon as possible after assuming the position.
In accordance with the OIST Employee Compensation Regulations
Expected Annual Salary: 11,000,000 yen
*This amount represents the median annual salary for this position, which will be determined based on your experience and skills in accordance with the OIST Employee Compensation Regulations.
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
* Please be sure to indicate where you first saw the job advertisement.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, Non-fixed term contract with 6 month probationary period.
9:00-17:30 (Discretionary)
Break: 12:00 – 13:00
Holidays:
Saturday, Sunday, National holidays, and Year-end and New Year holidays (Dec. 29 – Jan. 3)
Leave:
Annual Paid Holidays, Summer Leave, Sick Leave, and Special Leave