Logistics Team Staff, Procurement and Supplies Section
Division:
The Procurement and Supplies Section of the Division for Financial Management is responsible for the procurement of goods and services, such as research equipment, materials and office supplies, as well as the process of properly handling the travel and other expenses of new employees and staff for domestic and international travel. As a university that receives most of its operating funds from public sources, the section is accountable to the taxpayer and therefore works hard to ensure that it complies with all laws and rules, and that the procurement and travel expense processes are efficient and timely, as befits a world-class university.
Position summary:
This position reports to the Logistics Team Leader under the Procurement and Supplies Section Senior Manager and is primarily responsible for maintaining various internal supply-chains within the campus and related duties.
The Okinawa Institute of Science and Technology Graduate University was established in 2011 to contribute to the development of science and technology worldwide and to serve as a hub of innovation in Okinawa. OIST is a dynamic new graduate university of science and technology in Okinawa Prefecture, Japan which offers a 5-year PhD program and brings together outstanding researchers from across the country and across disciplines to conduct cutting-edge scientific research.
The university is located on 85 hectares of protected forestland overlooking a beautiful shoreline and coral reefs. The campus is striking architecturally, and the facilities are outstanding. To facilitate multidisciplinary research, there are no academic departments. Outstanding resources and equipment are provided and managed to encourage easy access and collaboration.
English is the official language of the University, and the university research community is fully international, with more than 50 countries represented. OIST is rapidly gaining recognition in the worldwide academic community as a model for excellence in education and research, and our unwavering commitment to scientific and technological innovation is dedicated to generating progress that will fuel Okinawa's economic growth.
- Overall operation and maintenance of the internal Supply Store, outlets set up on campus for the convenience of research activities, selling research materials and consumables (managing online store ordering data, payment, and ordering)
- Sales analysis and forecast of the Supply Store (drafting reports, analyzing etc.)
- Development of workflows related to the security export/import control
- Planning and strategizing for operation of the Logistics Center
- Operations related to the receipt and dispatch of mail, parcels, etc. at the Logistics Center
- Operations related to the supply of common consumables
- Operations related to the acceptance and inspection at the Logistics Center
- Other related activities of the above
*Please note that in the future, you will move to procurement, budget, and accounting-related tasks within the Division of Financial Managment, with the aim of becoming an OIST finance professional.
(Required)
- 5 years of experience in procurement, inventory/production control, supply chain, and overseas import/export in the pharmaceutical, biotech, chemical, or other physical/chemical industries, or in the manufacturing industry.
- Excellent interpersonal and communication skills in Japanese and English, and high capacity for clerical business
- Intermediate computer skills (e.g. Microsoft Office)
- Business level English language skills (TOEIC 700 approx.)
(Preferred)
- Experience in working with government and other public offices
In accordance with the OIST Employee Compensation Regulations
Expected Annual Salary: 3,900,000 - 7,300,000 yen
*This amount represents the expected annual salary range for this position, which will be determined based on your experience and skills in accordance with the OIST Employee Compensation Regulations.
Benefits:
- Relocation, housing and commuting allowances
- Annual paid leave and summer holidays
- Health insurance (Private School Mutual Aid)
- Welfare pension insurance (kousei-nenkin)
- Worker's accident compensation insurance (roudousha-saigai-hoshou-hoken)
- Access to Child Development Center
- Access to Schooling Options
- Language Education
- Resource Center (Daily Life Support in Okinawa)
- Curriculum vitae in English required. Japanese version required only for Applicants whose native language is Japanese.
- Names and contact information of 3 referees, one of which should be a previous employer, will be required if the Applicant is selected for an interview.
* Please be sure to indicate where you first saw the job advertisement.
* Prior to the start of employment all new hires are required to successfully complete a background check. Personal information including employment history and academic background should be submitted to OIST after a conditional offer of employment.
- OIST Graduate University is an equal opportunity, affirmative action educator and employer and is committed to increasing the diversity of its faculty, students and staff. The University strongly encourages applications from underrepresented groups.
- Information provided by applicants or references will be kept confidential, documents will not be returned. All applicants will be notified regarding the status of their applications.
- Please view OIST policy for rules on external professional activities
- Further details about the University can be viewed on the OIST website www.oist.jp.
Full-time, Non-fixed term appointment.Contract initially with 6-month probationary period (inclusive)
Flextime (core time 10:00-15:00) 7.5 hrs per day (Multiplied by prescribed working days per month